Services

McGeady & Associates starts the planning process by listening to clients to identify and understand goals and objectives in an effort to promote their success. We can assist with as much or as little of the planning as needed. Clients can outsource the entire meeting or just portions to meet their needs and budget.

PROGRAM DEVELOPMENT
Strategic Consulting

  • Initial consultation to outline strategy, goals and objectives
  • Convene key stakeholders/sponsors and planning team members
  • Develop a plan of action outlining key tasks and establish a timeline
  • Create results that matter, producing increased productivity and profitability

Site Research & Selection

  • Initial program development consultation
  • Research multiple destinations and sites to meet budget requirements
  • Arrange and conduct hotel site inspections

Contract Negotiation

  • Develop detailed cost analysis
  • Negotiate guest room blocks, meeting rooms, and audio visual rates/package
  • Professional evaluation of meeting space requirements
  • Evaluate hotel & vendor contracts


MEETING & EVENT MANAGEMENT
Planning

  • Decor and theme development
  • Identify and secure professional speakers
  • Find and coordinate first-class entertainment
  • Off-site event coordination
  • Assist with sponsor development, management and fulfillment
  • Budget management
  • Establish meeting room set-ups
  • Coordinate and negotiate food and beverage/catering
  • Arrange and fulfill VIP and speaker requirements
  • Coordinate audio visual needs
  • Creation of custom event logos and themes

Pre-Event Materials

  • Create customized on-line registration forms
  • Prepare invitation mailings
  • Prepare meeting agendas
  • Monitor registrations and create customized reports and databases to meet your specific needs
  • Supply detailed tracking reports

On-Site Materials

  • Create and print all name badges
  • Prepare personalized welcome packets
  • Design and produce all directional signage
  • Prepare presentation handouts

Ground Transportation

  • Arrange and coordinate ground transportation services for attendees and speakers/VIPs
  • Organize arrival and departure schedules
  • Coordinate off-site functions and special event transportation